Export Documentation & Incoterms Seminar

Export Documentation & Incoterms Seminar

Export Documentation & Incoterms Seminar

Join us to receive an update on the current NZ export market and what it means for global business and trade. Hear from Mainfreight, Air New Zealand Cargo, New Zealand Customs, IVS, TradeWindow, Ortex Consulting and Ministry of Foreign Affairs & Trade.

During this live webinar you will hear from our presenters who will help you to obtain the knowledge and understanding of the necessary procedures for successful trading in 2021 – in this current climate it is important you get the paperwork right to reduce fees, penalties and charges and enhance productivity in your business with high quality shipping and distribution.  Not to mention getting your product to market in time!

When exporting it is essential that businesses become familiar with Incoterms, product certification, export verification and international trade documents. Our presenters will help you understand seller and buyer responsibilities and the risk around ownership and payment.

You will be able to ask questions of the presenters tailored to your company needs during our Q&A session as part of this seminar.

Learn about Export Documentation

No export consignment is ready until the transactional paperwork is done. Learn to create and distribute high quality shipping, customs, and international trade documents. Reduce penalties and charges, and enhance productivity in your business, by making sure you get the paperwork right.

  • Identify and understand when documents are raised, how and why.
  • Product verification
  • Export verification
  • Qualifying criteria
  • Country specific requirements
  • Seller & buyer responsibilities and risk
  • International law, ownership, and payment

Understand Incoterms

Learn what the commonly used trading terms mean and their implications for your business. We will use case studies and examples to illustrate their application and update you on Incoterms 2020.

Learn about freight forwarding options

What storage, packing and transport options are available and which ones give you the best value.


Peter Webb, Chief Executive

Independent Verification Services

Peter is the Chief Executive at IVS, a company he founded 15 years ago, initially focused on Biosecurity and Forestry. This has now grown into the IVS Group, consisting of IVS Labs, undertaking compliance testing for Preservatives protection in NZ and Australia; IVS Training, providing Biosecurity, Customs, Dangerous Goods, Forklift and a range of otherindustry-based training; OntrackNZ which provides young people with work ready training and connects them to businesses. Lastly and appropriately for this audience, IVS origin. This organisation provides origin certification for exporters both under NZ Free Trade Agreements and also for those exporting to countries who don’t have specific agreements with NZ. Before IVS, Peter held the role of National Compliance Manager for Transitional and Containment Facilities at the then MAF Quarantine Service, which is now MPI. Even further back, he was a hill country sheep and beef farmer and as such is passionate about the land, enabling NZ exporters to trade and protecting NZ’s environment.

Allyson Wood, Director

Ortex Consulting Group

Allyson is consulting within the supply chain industry, delivering industry training and advice enabling businesses to build resilience and efficiency improvements. Allyson has over 20 years supply chain experience, predominately in the freight forwarding, engineering and gas sector, in various operational and management roles. She has over 10 years supply chain lecturing experience at the Manukau Institute of Technology (MIT) New Zealand Maritime School, specialising in Customs, Procurement, Inventory Management and Logistics. Allyson was a member of the MIT Academic Standards Committee.

Gavin de Steur, Chief Customer Officer


Gavin de Steur has over 20 years’ experience, which include both engineering and marketing product management as well as building and selling his own tech start-up. Gavin is currently working for TradeWindow, a super-connector of trade solutions enabling compliance, trust and security to global trade, where he is responsible for Customer Success.

Annette Webb, Auckland Operations Manager


Annette is the Operations Manager for Mainfreight Air and Ocean based in Auckland. She has been with the Mainfreight Group for 21 years in both New Zealand and abroad.  Annette specialises in freight forwarding, import and export operations, customs brokerage, and training & development. She was a licensed Customer Broker pre-NZ Customs de-regulation and while based in Tauranga, she was on the Bay of Plenty Export Executive Committee for 5 years and Mainfreight’s Sales Manager, before returning to her passion in operations. Mainfreight provides full supply chain solutions in over 26 countries worldwide.

Katrina Devereux, Export Channel Manager

Air New Zealand Cargo

Katrina Devereux is Air New Zealand Cargo’s Export Channel Manager. Katrina’s passion is on the continued success and growth of our NZ exporters through the development of new markets, product development, and bringing a growth mindset to the value chain. Katrina has significant international supply chain and retail brand development experience within the Manufacturing, FMCG, Shipping Line, Freight Forwarding and Logistics industries.

Brendan Pearce, Chief Customs Officer

New Zealand Customs Service

Brendan Pearce is the Chief Customs Officer at the New Zealand Customs Service. Brendan has worked for Customs for almost 20 years in a variety of roles and currently looks after the Trade Assurance Export Programme. In this role Brendan works closely with industry, partner agencies and offshore Customs Liaison Officers to support exporters. Brendan is passionate about Continuous Improvement and had led several initiatives to improve customer experiences at Customs. He is currently the project manager for the development of the Joint Electronic Verification Self Service System that will enable self-declarations into China.

Q&A Panel

There is a Q&A session held after the presentations. It is highly interactive and allows participants to follow up with questions and discussions relating to export documentation & Incoterms, tailored to their company needs.

The Q&A panel is made up of presenters, and we will also be joined by a spokesperson from the Ministry of Foreign Affairs and Trade.

Programme for the morning:

  • 7:30am  Welcome and introductions
  • 7:40am  IVS, Peter Webb
  • 8:00am  Ortex Consulting Limited, Allyson Wood
  • 8:20am  TradeWindow, Gavin de Steur
  • 8:40am  Mainfreight, Annette Webb
  • 9:00am  Air New Zealand Cargo, Katrina Devereux
  • 9:15am  New Zealand Customs, Brendan Pearce
  • 9:20am  Q & A Panel
  • 9:30am  Close

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